Privacy policy

Brodie Property Group Limited respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you use our website, contact us, submit an enquiry, or otherwise deal with us.

For the purposes of UK data protection law, including the UK General Data Protection Regulation and the Data Protection Act 2018, Brodie Property Group Limited is the data controller of the personal information we collect and use.

1. Who we are

Brodie Property Group Limited
Company number: 10809786
Registered office: 146 New London Road, Chelmsford, England, CM2 0AW
Website: www.brodiegroup.com
Email: info@brodiegroup.com
Telephone: 01277 366275

Brodie Property Group Limited is a private limited company registered in England and Wales.

2. Personal information we collect

We may collect and use the following types of personal information:

• your name;
• your email address;
• your telephone number;
• your company or organisation name;
• your postal address, where relevant;
• details of any enquiry you submit to us;
• information contained in correspondence with you;
• property-related information you choose to provide to us;
• technical information about your use of our website, such as IP address, browser type, device information and website usage data.

We only collect information that is necessary for the purposes set out in this Privacy Policy.

3. How we collect your information

We may collect personal information when you:

• complete a contact form on our website;
• email, telephone or write to us;
• make an enquiry about a property, site, development opportunity or service;
• provide information to us during a business relationship;
• interact with our website;
• are referred to us by a third party, such as an agent, consultant, solicitor, surveyor or professional adviser.

4. How we use your personal information

We may use your personal information to:

• respond to your enquiry;
• communicate with you about property, land, development or investment opportunities;
• assess potential transactions, opportunities or instructions;
• manage our relationship with you;
• provide information you have requested;
• keep records of communications and dealings;
• instruct or liaise with professional advisers, consultants, agents or contractors where necessary;
• comply with legal, regulatory, tax, accounting or compliance obligations;
• protect our legal rights and business interests;
• maintain the security and functionality of our website.

5. Lawful basis for using your information

We only use your personal information where we have a lawful basis to do so.

Depending on the circumstances, we may rely on one or more of the following lawful bases:

Legitimate interests

We may use your information where it is necessary for our legitimate business interests, including responding to enquiries, managing business relationships, assessing property opportunities, keeping business records, and protecting our legal and commercial interests.

Contract

We may use your information where it is necessary to take steps before entering into a contract with you or to perform a contract with you.

Legal obligation

We may use your information where we need to comply with a legal, regulatory, tax, accounting or other legal obligation.

Consent

Where we rely on your consent, for example for certain non-essential cookies or certain types of marketing, you may withdraw that consent at any time.

6. Marketing

We may contact you with information about property, land, development, investment or business opportunities where we are legally permitted to do so.

You can ask us to stop sending you marketing communications at any time by contacting us using the details above.

We will not sell your personal information to third parties.

7. Who we share your information with

We may share your personal information with third parties where necessary, including:

• solicitors, accountants, tax advisers and other professional advisers;
• planning consultants, architects, surveyors, engineers and other consultants;
• estate agents, commercial agents, auctioneers and property advisers;
• contractors, service providers and IT providers;
• prospective buyers, sellers, investors, funders or joint venture partners, where relevant to a transaction or opportunity;
• regulators, public authorities, courts or law enforcement bodies where required;
• any party where disclosure is necessary to protect our legal rights or comply with our obligations.

We only share personal information where it is necessary and appropriate to do so.

8. International transfers

We do not routinely transfer personal information outside the United Kingdom.

Where we use service providers who process personal information outside the UK, we will take appropriate steps to ensure that your information is protected in accordance with applicable data protection laws.

9. How long we keep your information

We will only keep your personal information for as long as necessary for the purposes for which it was collected.

The period we keep information will depend on the nature of our relationship with you, the type of information involved, and whether we need to keep it for legal, regulatory, tax, accounting, contractual or legitimate business reasons.

In general:

• enquiry information may be kept for a reasonable period after the enquiry has been dealt with;
• business and transaction records may be kept for up to 6 years or longer where required;
• legal or dispute-related records may be kept for as long as necessary to protect our legal position.

10. How we protect your information

We take reasonable steps to protect personal information from unauthorised access, loss, misuse, alteration or disclosure.

However, no website, email system or internet transmission is completely secure. You should take care when sending confidential or sensitive information to us electronically.

11. Cookies and website analytics

Our website may use cookies or similar technologies to help the website function, improve user experience, analyse website traffic and understand how visitors use the site.

Cookies are small files placed on your device when you visit a website.

Some cookies are strictly necessary for the website to work. Others, such as analytics or marketing cookies, may require your consent.

You can usually control cookies through your browser settings. If we use non-essential cookies, we will provide appropriate information and, where required, ask for your consent.

12. Your rights

Under data protection law, you may have the following rights:

• the right to access the personal information we hold about you;
• the right to ask us to correct inaccurate or incomplete information;
• the right to ask us to delete your information in certain circumstances;
• the right to restrict how we use your information in certain circumstances;
• the right to object to certain uses of your information;
• the right to data portability in certain circumstances;
• the right to withdraw consent where we rely on consent;
• the right to complain to the Information Commissioner’s Office.

These rights are not absolute and may not apply in every case.

To exercise your rights, please contact us using the details set out above.

13. Complaints

If you are unhappy with how we use your personal information, please contact us first so that we can try to resolve the issue.

You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection matters.

Website: www.ico.org.uk
Telephone: 0303 123 1113

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

Any changes will be published on this page. The latest version will always apply from the date shown at the top of the policy.